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Information for Staff

For colleagues working in Faculties or Schools, the information below provides guidance for the various steps in the process of working with external examiners. 

 

Policy

The  holds key information on nominations and appointments, change in circumstances, duties and support from the University and Schools, the role of the external examiner at the Board of Examiners, and reporting. 

 

Database

To access the database, please log in:

  • on using the online system for Academic Units and Faculties.

 

Nominations and changes to appointment – Information for Schools

Nomination and Change to Appointment requests are submitted using the .

Please read the provided before starting to complete the online version of the form.

Important elements to be aware of:

  • Forms need to be completed and submitted in one go (they can’t be saved). We would advise you get all the information required for the nomination or change to appointment ahead of following the step-by-step guidance. Checklists of what is needed for a Nomination or Change to appointment are available.
  • We also won’t ask you for signatures and detailed yes/no answers to declare the nomination fits all requirements. Completing the form and submitting will mean you confirm that the nomination is in line with the Policy and you have gained the relevant approvals from the Head of School and Board of Studies prior to submission.

 Templates of the information required for both nomination and change to appointment requests can be consulted below:

We would encourage you to use these templates to gather the information required prior to completing the online form. Nomination and Change to Appointment requests submitted on the Word document forms will not be accepted and you will be asked to complete your request using the online form.

For information, we also have guidance on (carried out by EPG).

 

Nominations and Changes to appointment – Information for Deans and PVC

New nomination and change to appointment requests will now be reviewed and approved using Microsoft Lists and automated emails linked to changes in Lists. Our guidance document outlines the new process for consideration and approval of these requests. Please note – whilst we will be accepting the submission of nomination and change to appointment requests by email until 1 October 2025. All requests will be considered and approved in Microsoft Lists.

  • Step-by-step guide:

 

Sharing documentation and reporting 

 

Fees and Expenses 

Information relating to external examiner’s fees and expenses can be consulted on the Exams website (at the very bottom of the page). For enquiries regarding expenses and fees, please contact鈥�exams@ncl.ac.uk. 

 

More info 

 

Any Queries?

Email the External Examiner team